Setting up your email account in Outlook.
Microsoft Outlook is an easy to use email client. Setting up your email account in Outlook takes only a few moments, and can be accomplished in a simple number of steps.
Simply go to the top menu (commonly called the "File Menu" since the first option on that menu is "File") and highlight "Tools". This will drop down a menu with further options. Select "E-Mail Accounts".
A window will pop open, and it will have a series of options for email accounts and directories. Simply click the button marked "Add a New E-Mail Account".
Once you have done that (and at the end of every subsequent step), click the button marked "Next".
That, in turn, will open up its own window. The first thing the program will want to know is what kind of email account it's establishing. Whoever setup the email account for you will be able to tell you what kind of account you have. Normally, POP3 is a safe option to try.
You will now see a series of blanks. One will be "Your Name", into which you simply type your full name. The second will be your "Email Address" that Outlook will be checking (such as user@email.com). "User Name" is, in almost every case, your user name on your email account (such as with "mike@email.com", mike is the user name). "Password" is the password for the email account.
You will need to type in your "Incoming" and "Outgoing Mail Servers". Again, you will need to know the specific answer to put in here, although most places use a "mail.domainname.com" setup. The answer can be different for both blanks. If you aren't certain what the mail servers are, just ask the people that setup the account for you, and they'll let you know.
Once all the blanks are filled, click "Next".
Outlook will then tell you that everything has been entered in and you are rady to start using your email. Click "Finish"
Congratulations, you have setup your email account!
As it may occur, some email systems require something called "Secure Authentication" or simply "Authentication" for their Outgoing mail. If your server does require that, or if for some reason your email will not send Outgoing mail, but will recieve mail, there's simply and option that needs to be turned on.
Back at the "Account Settings" window, (which we opened by going to the "File Menu", selecting "Tools", and clicking "Account Settings"), instead of clicking on "Add an Email Account", we're going to click "View or Change Existing Email Accounts". Then click "Next".
From there, you will want to select the email account you created, and then click "Change".
This will open the, now familiar, account information screen. Here, click the "More Settings" button.
Here, one more window will pop open. Click on the "Outgoing Server" tab. You will see a check box marked "My Outgoing Server (SMTP) Requires Authentication". Click the box so that is has a check mark in it.
You're done here, so click "OK", and then you can click the "Next" and "Finish" buttons. That should remedy the situation.